★★★★★
Rated excellent by founders across Australia

AI automation for healthcare businesses

Apex AI helps healthcare businesses automate their most time-consuming admin workflows, so their teams can focus on patients, not paperwork.

Certified Claude partner

Trusted by hundreds of fast-growing Australian businesses

The cost of doing it manually

Top 1

%

AI experts with certified skills, real-world depth and proven deployment experience.

$80

K

Average operational savings clients capture after deploying AI across their workflows.

3

x

faster

We launch AI systems in a fraction of the time it takes to recruit and build internally.

20

hours

Average manual work eliminated once AI workflows replace repetitive operational tasks.

28

 hrs

the average time clinicians spend on admin tasks every single week

34

 hrs

the average time medical office staff spend on admin tasks every week

30

 %

of healthcare tasks could be automated today using existing AI and digital technology

The time, energy and hours your team loses to manual work add up fast.

"Our clinicians are spending more time on documentation than on patients"

"Appointment bookings and reminders are still being handled manually"

"Referrals, follow-ups and recalls fall through the cracks when the team is stretched"

"Billing and claims processing takes hours that should be spent on care"

What we automate for healthcare businesses

Appointment scheduling and reminders

We automate online booking, confirmation messages and reminder sequences so patients show up and your admin team stops spending time on the phone managing the schedule.

Outcome:

Fewer no-shows, less phone time, a smoother schedule.

Patient intake and onboarding

We automate digital intake forms, data capture and patient record creation so new patients move through onboarding quickly and your team doesn't manually process every form.

Outcome:

Faster patient onboarding with less manual admin.

Referral and recall management

We build automations that track referral status, send recall reminders and follow up with patients at the right intervals, so no one slips through the cracks when your team is busy.

Outcome:

Better continuity of care with zero manual tracking.

Clinical documentation support

We automate the structuring and routing of clinical notes and documentation so your clinicians spend less time at a keyboard and more time with patients.

Outcome:

Less documentation burden, more time for patient care.

Billing and claims processing

We automate the preparation, submission and tracking of billing and insurance claims so errors are reduced and your team spends less time chasing payments and resubmitting claims.

Outcome:

Faster reimbursements and fewer manual errors.

Reporting and compliance workflows

We build automations that aggregate patient and operational data into the reports your practice needs, so your team produces accurate compliance and performance reports without manual compilation.

Outcome:

Accurate reports, on time, with less effort.

Our experts work
with your existing stack

You don't need to change the systems your practice already uses. Our AI specialists integrate automations directly into your current platforms, whether that's your practice management software, EHR or billing system.

From discovery call to live automation, fast

01

Free discovery call It's free.

Tell us where your team is losing time and what admin processes are creating the most burden.

02

Your AI roadmap

Our Head of AI walks through your business, identifies the possibilities and provides initial estimates. You'll know exactly what gets built and what it costs before anything starts.

03

Build and deploy

Our certified AI experts build, test, and hand over your automations. Most healthcare businesses are live within days, not months.

See how AI can work inside your healthcare business.

Why healthcare businesses choose Apex AI

Certified AI experts ready to build and deploy for healthcare businesses across Australia, starting from A$60 per hour.

Deep expertise across every major AI platform, automation tool and modern tech stack.

Full end-to-end ownership from strategy and scoping through to build and deployment.

Continuous capability expansion as your business grows and new AI opportunities emerge.

Australian businesses trust Apex AI to build and scale their AI operations

Apex AI helped us hire a strong Automation Technician for both internal operations and client work. Hamza ramped up fast, is excellent with clients, and consistently solves complex automation challenges. We’ve received great feedback across our client projects and learning programs. The hiring process was seamless and highly responsive throughout.

— Dr Nici Sweaney, Chief Executive Officer at Ai Her Way

Apex saved us more than 25 hours a month within weeks. These specialists ship fast!

Dean Meroiti, Founder, Ignite Group Inc.

Apex AI helped us deploy a strong automation specialist across both internal operations and client work. They hit the ground running, deliver excellent client outcomes and consistently solve complex automation challenges. We have received great feedback across our client projects and learning programs. The entire process was seamless and highly responsive throughout.

— Dr Nici Sweaney, Chief Executive Officer at Ai Her Way

Simple plans for every stage

Whether you are figuring out where AI fits or ready to scale it across your business, there is a plan built for where you are right now.

Flex

On-demand automation support

On demand AI expertise

A$60/hour

20 hour minimum
Bring in an expert for specific builds, integrations or automations
Claude Max and Google AI Ultra plans (tokens included)

Best for:

Businesses with a specific AI task or project in mind

Dedicated

Popular

A full-time automation specialist

A dedicated AI expert building for your business

Starting from

A$5,000/month

One dedicated specialist, full-time
Continuously building, deploying and expanding AI across your operations
Fully embedded in your tools, systems and workflows
Claude Max and Google AI Ultra plans (tokens included)

Best for:

Founders ready to move fast and go deep on AI

Team

A full automation team

A full AI team inside your business

Custom pricing

A full team of Apex AI experts across your business
Multiple workstreams running simultaneously
Built for broad, company-wide AI transformation
Claude Max and Google AI Ultra plans (tokens included)

Best for:

Scaling companies with broad AI ambitions

Advisory

Senior automation guidance

Know exactly where AI fits in your business

Custom pricing

An AI consulting session with our Head of AI
Maps your business and identifies your highest-value AI opportunities
Hands you a clear action plan before you spend a dollar on build

Best for:

Founders exploring AI for the first time

Frequently asked questions

How do we get started?

Every engagement starts with a free discovery call. Our Head of AI walks through your business, identifies the possibilities and provides initial estimates. No commitment required.

What can Apex AI experts build for healthcare businesses?

AI automation workflows, AI chatbots, internal copilots, AI agents, knowledge systems and custom AI applications, all integrated across your practice management, billing and clinical stack.

What is the minimum commitment on the Flex plan?

The Flex plan has a minimum of 20 hours, giving your expert enough runway to scope, build and deliver a meaningful outcome.

Will I work with the same person throughout?

Yes. You get a dedicated resource from day one. You will meet them before deciding to go ahead.

Do your experts work across my time zone?

We do our best to ensure overlap where practical so collaboration stays smooth and responsive.

How do we collaborate day to day?

Via Slack Connect or a shared WhatsApp group, whichever works best for your team.

Who owns what gets built?

Everything built by Apex AI is owned by you, the client. Full stop.

What AI tokens and models are included?

All experts come with Claude Max and Google AI Ultra plans. We bring our own tokens so you always have access to the best models at no additional cost.

What infrastructure do we need on our side?

You provide the accounts such as GitHub, n8n, Vercel and AWS. We guide you through setup so you are ready to go from day one.

How do I track hours and work completed?

Through our dedicated client portal where you can monitor hours worked, progress and upcoming tasks in real time.