★★★★★
Rated excellent by founders across Australia

AI automation for recruitment agencies

Apex AI helps recruitment and staffing agencies automate their most time-consuming workflows, so their teams can focus on placing great candidates.

Certified Claude partner

Trusted by hundreds of fast-growing Australian businesses

The cost of doing it manually

Top 1

%

AI experts with certified skills, real-world depth and proven deployment experience.

$80

K

Average operational savings clients capture after deploying AI across their workflows.

3

x

faster

We launch AI systems in a fraction of the time it takes to recruit and build internally.

20

hours

Average manual work eliminated once AI workflows replace repetitive operational tasks.

45

 %

of recruitment leaders spend more than half their working hours on admin tasks

42

 %

of candidates drop out because scheduling interviews took too long

42

 days

the average time it takes to fill a single vacancy

The candidates, placements and hours your team loses to  manual work add up fast.

"We're spending half our day screening CVs that don't match the brief"

"Candidates go cold because we can't follow up fast enough"

"Writing job ads for every role from scratch is eating up hours"

"Reference checks are holding up every placement"

What we automate for recruitment and staffing agencies

CV screening and shortlisting

We screen candidates against your role criteria and rank them before a human reviews a single application, so only the best candidates reach your desk.

Outcome:

Only the right candidates reach your desk.

Candidate outreach and follow-up

We build automated outreach sequences that trigger the moment a candidate applies or goes quiet, personalised by role and stage, so your team stays front of mind without manually tracking every conversation.

Outcome:

Higher response rates and fewer drop-offs.

Job ad generation

We build automations that draft role-specific ads from a brief in minutes, matched to your tone and formatted for the platforms you use, so your team reviews and posts rather than writes from scratch.

Outcome:

Consistent, better-performing ads in a fraction of the time.

Interview scheduling

We build scheduling automations with calendar sync, automated confirmations and reminders, so candidates move to interview faster with no email chains to find a time that works.

Outcome:

Faster time to interview and fewer no-shows.

Reference checking

We automate reference requests with structured digital forms, follow-up reminders and completion tracking, so references come back faster and your team never has to chase.

Outcome:

Placements move faster and pipeline keeps flowing.

Compliance and placement documentation

We automate document generation and routing based on role type, so the right paperwork is created, sent and tracked without manual input every time.

Outcome:

Compliant, consistent and fast every time.

Our experts work
with your existing stack

You don't need to change the tools your team already uses. Our AI specialists integrate automations directly into your current systems, whether that's your CRM, compliance platform, or accounting tools.

From discovery call to live automation, fast

01

Free discovery call

It's free. Tell us where your team is losing time and what's slowing your placements down.

02

Your AI roadmap

Our Head of AI walks through your business, identifies the possibilities and provides initial estimates.

03

Build and deploy

Our certified AI experts build, test, and hand over your automations. Most agencies are live within days, not months.

See how AI can work inside your business.

Why recruitment agencies  choose Apex AI

Certified AI experts ready to build and deploy for recruitment businesses across Australia, starting from A$60 per hour.

Deep expertise across every major AI platform, automation tool and modern tech stack.

Full end-to-end ownership from strategy and scoping through to build and deployment.

Continuous capability expansion as your business grows and new AI opportunities emerge.

Australian businesses trust Apex AI to build and scale their AI operations

Apex AI helped us hire a strong Automation Technician for both internal operations and client work. Hamza ramped up fast, is excellent with clients, and consistently solves complex automation challenges. We’ve received great feedback across our client projects and learning programs. The hiring process was seamless and highly responsive throughout.

— Dr Nici Sweaney, Chief Executive Officer at Ai Her Way

Apex saved us more than 25 hours a month within weeks. These specialists ship fast!

Dean Meroiti, Founder, Ignite Group Inc.

Apex AI helped us deploy a strong automation specialist across both internal operations and client work. They hit the ground running, deliver excellent client outcomes and consistently solve complex automation challenges. We have received great feedback across our client projects and learning programs. The entire process was seamless and highly responsive throughout.

— Dr Nici Sweaney, Chief Executive Officer at Ai Her Way

Simple plans for every stage

Whether you are figuring out where AI fits or ready to scale it across your business, there is a plan built for where you are right now.

Flex

On-demand automation support

On demand AI expertise

A$60/hour

20 hour minimum
Bring in an expert for specific builds, integrations or automations
Claude Max and Google AI Ultra plans (tokens included)

Best for:

Businesses with a specific AI task or project in mind

Dedicated

Popular

A full-time automation specialist

A dedicated AI expert building for your business

Starting from

A$5,000/month

One dedicated specialist, full-time
Continuously building, deploying and expanding AI across your operations
Fully embedded in your tools, systems and workflows
Claude Max and Google AI Ultra plans (tokens included)

Best for:

Founders ready to move fast and go deep on AI

Team

A full automation team

A full AI team inside your business

Custom pricing

A full team of Apex AI experts across your business
Multiple workstreams running simultaneously
Built for broad, company-wide AI transformation
Claude Max and Google AI Ultra plans (tokens included)

Best for:

Scaling companies with broad AI ambitions

Advisory

Senior automation guidance

Know exactly where AI fits in your business

Custom pricing

An AI consulting session with our Head of AI
Maps your business and identifies your highest-value AI opportunities
Hands you a clear action plan before you spend a dollar on build

Best for:

Founders exploring AI for the first time

Frequently asked questions

How do we get started?

Every engagement starts with a free discovery call. Our Head of AI walks through your business, identifies the possibilities and provides initial estimates. No commitment required.

What can Apex AI experts build for recruitment agencies?

AI automation workflows, AI chatbots, internal copilots, AI agents, knowledge systems and custom AI applications, all integrated across your ATS, CRM and recruitment stack.

What is the minimum commitment on the Flex plan?

The Flex plan has a minimum of 20 hours, giving your expert enough runway to scope, build and deliver a meaningful outcome.

Will I work with the same person throughout?

Yes. You get a dedicated resource from day one. You will meet them before deciding to go ahead.

Do your experts work across my time zone?

We do our best to ensure overlap where practical so collaboration stays smooth and responsive.

How do we collaborate day to day?

Via Slack Connect or a shared WhatsApp group, whichever works best for your team.

Who owns what gets built?

Everything built by Apex AI is owned by you, the client. Full stop.

What AI tokens and models are included?

All experts come with Claude Max and Google AI Ultra plans. We bring our own tokens so you always have access to the best models at no additional cost.

What infrastructure do we need on our side?

You provide the accounts such as GitHub, n8n, Vercel and AWS. We guide you through setup so you are ready to go from day one.

How do I track hours and work completed?

Through our dedicated client portal where you can monitor hours worked, progress and upcoming tasks in real time.