★★★★★
Rated excellent by founders across Australia

AI automation for real estate businesses

Apex AI helps property businesses automate their most time-consuming workflows, so their teams can focus on what actually drives revenue.

Certified Claude partner

Trusted by hundreds of fast-growing Australian businesses

The cost of doing it manually

Top 1

%

AI experts with certified skills, real-world depth and proven deployment experience.

$80

K

Average operational savings clients capture after deploying AI across their workflows.

3

x

faster

We launch AI systems in a fraction of the time it takes to recruit and build internally.

20

hours

Average manual work eliminated once AI workflows replace repetitive operational tasks.

44

 %

of agents give up after just one follow-up attempt

917

 mins

the average agent response time to a new lead inquiry

43

 hrs

the average property manager's working week

The leads, renewals and hours your team loses to manual work add up fast.

“Leads come in on the weekend and no one follows up until Monday morning”

"My team spends hours every week chasing tenancy renewals that should be automatic"

"We're entering the same data into three different systems"

"Appraisal follow-ups fall through the cracks when we're flat out"

What we automate for real estate & property businesses

Lead follow-up and nurturing

We capture leads from every source and trigger a personalised follow-up the moment they come in, so every inquiry gets a response 24/7 before it goes cold.

Outcome:

Every lead followed up, instantly, around the clock.

Tenancy renewal management

We automate your entire renewal workflow including expiry tracking, reminder sequences, lease document generation and tenant sign-off, so no renewal slips through regardless of how full the pipeline is.

Outcome:

Zero missed renewals and fewer vacancies.

Appraisal and inspection scheduling

We build scheduling automations that sync with your agents' calendars, send confirmations and handle rescheduling automatically, so more appraisals get booked with less back-and-forth.

Outcome:

More appraisals booked with less effort.

Document generation

We automate document creation so contracts, condition reports and lease agreements are generated from your existing data and ready to send in minutes, not hours.

Outcome:

What used to take 45 minutes takes two.

CRM data entry and enrichment

We build automations that log interactions and update contact records after every call, showing or inquiry, so your CRM stays clean and current without anyone maintaining it.

Outcome:

Clean, current data without anyone maintaining it.

Maintenance request routing

We automate intake, triage and routing so the moment a request comes in, it's categorised, assigned to the right tradesperson and the owner is notified automatically.

Outcome:

Faster resolution, fewer complaints, happier tenants.

Our experts work
with your existing stack

You don't need to change the tools your team already uses. Our AI specialists integrate automations directly into your current systems, whether that's your CRM, property management platform, or document tools.

From discovery call to live automation, fast

01

Free discovery call

It's free. Tell us where your team is losing time and what you're trying to fix.

02

Your AI roadmap

Our Head of AI walks through your business, identifies the possibilities and provides initial estimates.

03

End-to-end ownership

Our certified AI experts build, test, and hand over your automations. Most real estate businesses are live within days, not months.

See how AI can work inside your business.

Why real estate businesses choose Apex AI

Certified AI experts ready to build and deploy for property businesses across Australia, starting from A$60 per hour.

Deep expertise across every major AI platform, automation tool and modern tech stack.

Full end-to-end ownership from strategy and scoping through to build and deployment.

Continuous capability expansion as your business grows and new AI opportunities emerge.

Australian businesses trust Apex AI to build and scale their AI operations

Apex AI helped us hire a strong Automation Technician for both internal operations and client work. Hamza ramped up fast, is excellent with clients, and consistently solves complex automation challenges. We’ve received great feedback across our client projects and learning programs. The hiring process was seamless and highly responsive throughout.

— Dr Nici Sweaney, Chief Executive Officer at Ai Her Way

Apex saved us more than 25 hours a month within weeks. These specialists ship fast!

Dean Meroiti, Founder, Ignite Group Inc.

Apex AI helped us deploy a strong automation specialist across both internal operations and client work. They hit the ground running, deliver excellent client outcomes and consistently solve complex automation challenges. We have received great feedback across our client projects and learning programs. The entire process was seamless and highly responsive throughout.

— Dr Nici Sweaney, Chief Executive Officer at Ai Her Way

Simple plans for every stage

Whether you are figuring out where AI fits or ready to scale it across your business, there is a plan built for where you are right now.

Flex

On-demand automation support

On demand AI expertise

A$60/hour

20 hour minimum
Bring in an expert for specific builds, integrations or automations
Claude Max and Google AI Ultra plans (tokens included)

Best for:

Businesses with a specific AI task or project in mind

Dedicated

Popular

A full-time automation specialist

A dedicated AI expert building for your business

Starting from

A$5,000/month

One dedicated specialist, full-time
Continuously building, deploying and expanding AI across your operations
Fully embedded in your tools, systems and workflows
Claude Max and Google AI Ultra plans (tokens included)

Best for:

Founders ready to move fast and go deep on AI

Team

A full automation team

A full AI team inside your business

Custom pricing

A full team of Apex AI experts across your business
Multiple workstreams running simultaneously
Built for broad, company-wide AI transformation
Claude Max and Google AI Ultra plans (tokens included)

Best for:

Scaling companies with broad AI ambitions

Advisory

Senior automation guidance

Know exactly where AI fits in your business

Custom pricing

An AI consulting session with our Head of AI
Maps your business and identifies your highest-value AI opportunities
Hands you a clear action plan before you spend a dollar on build

Best for:

Founders exploring AI for the first time

Frequently asked questions

How do we get started?

Every engagement starts with a free discovery call. Our Head of AI walks through your business, identifies the possibilities and provides initial estimates. No commitment required.

What can Apex AI experts build for real estate businesses?

AI automation workflows, AI chatbots, internal copilots, AI agents, knowledge systems and custom AI applications, all integrated across your property management and CRM stack.

What is the minimum commitment on the Flex plan?

The Flex plan has a minimum of 20 hours, giving your expert enough runway to scope, build and deliver a meaningful outcome.

Will I work with the same person throughout?

Yes. You get a dedicated resource from day one. You will meet them before deciding to go ahead.

Do your experts work across my time zone?

We do our best to ensure overlap where practical so collaboration stays smooth and responsive.

How do we collaborate day to day?

Via Slack Connect or a shared WhatsApp group, whichever works best for your team.

Who owns what gets built?

Everything built by Apex AI is owned by you, the client. Full stop.

What AI tokens and models are included?

What AI tokens and models are included? All experts come with Claude Max and Google AI Ultra plans. We bring our own tokens so you always have access to the best models at no additional cost.

What infrastructure do we need on our side?

What infrastructure do we need on our side? You provide the accounts such as GitHub, n8n, Vercel and AWS. We guide you through setup so you are ready to go from day one.

How do I track hours and work completed?

Through our dedicated client portal where you can monitor hours worked, progress and upcoming tasks in real time.

Your competitors are already moving on AI

Find out exactly where AI can transform your real estate business, with experts starting from A$60 per hour.